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But it was during the pandemic when these applications saw massive growth in their userbase. As the world focused more and more on work-from-home or remote work, apps like Zoom became more crucial for everyone. Zoom is an excellent application to host video meetings regardless of whether its purpose is.
You can use zoom to run your business, host corporate meetings or teach your students remotely or even attend classes from far away if you are the student. This guide will introduce you to Zoom, talk about its various aspects, and also take you over the basics of Zoom. Zoom can be described as a cloud-based video communication program that is available for computers as well as mobile devices.
The program was first released nearly a decade ago, on December 10, Although, as stated before, the app gained the most of its fame and userbase during the pandemic. Now, when it comes to the question of why you should use Zoom, here are a few reasons to do so:.
If you want you can use Zoom without even spending a dime. But Zoom also offers different paid subscription options for people who want to do more with the program. Zoom has different plans for general use, for educators, for healthcare, and for developers. If you want, you can visit the pricing section of their website and browse through all the available plans. Here, we will quickly go through the plans for general uses, their prices, and offerings. Although, the maximum time limit for those meetings will be 40 minutes and a maximum of people will be able to join.
You will also be able to participate in private and group chat rooms. The developers of Zoom have built the program in a way that it can run on almost any device. Although there are some recommended specifications that the developers have stated are required in order for the application to run smoothly on your Windows 11 computer. Here are the suggested requirements:. Apart from the hardware requirements, of course, you will need an active internet connection.
But the speed or bandwidth needed may vary depending on what you do. A simple audio call can be easily done with a connection of 1Mbps.
But if you want an HD or p video call with screen sharing you will need a 2. And in the case of a Full HD or p call with screen sharing the requirement can go up Mbps.
Before you can join or create your own could video conference, you must have the Zoom client installed on your computer. Now, in Windows 11, there are two ways you can install Zoom on your computer.
You can either use your internet browser and download Zoom from its official website or you can use the Microsoft Store to install Zoom. We will demonstrate both ways so you can do it however you like it. If you want to use the Microsoft Store to install Zoom then open up the Store by searching for it in the Start Menu search and selecting it from the search results. Wait for the download to finish, which should not take more than minutes and it will be installed on your computer.
You have successfully installed Zoom on your computer. You can open the application by simply clicking on it once from the search results. Alternatively, you can download the Zoom installer from the official website as well. Go to zoom. After that, double-click on the installer, and the installation process will begin. After that, you can either sign in to your Zoom account or join a meeting directly using a room code or a link.
After you sign into the Zoom client on your computer, you will be presented with the home screen. From here, you can perform multiple actions. You can either host a meeting or join an existing one with the meeting ID or a join link. You can even schedule a meeting for the future using this menu. In this part of the guide, we will demonstrate how you perform some of these actions by yourself.
Zoom has a Contacts list feature where you can add other zoom users and it makes inviting them to your meetings or joining their meetings easier. To add another user to your Zoom contacts list, you must know their email address. Now, the window will say that an invite has been sent to the user. Once the person whom you added, accepts the contact request, you will receive a notification.
Now they are added to your contact list and you can either start a conversation with them or invite them to a meeting. From here, you can also choose to use your Personal Meeting ID if you want to. This window allows you to join the meeting with default audio settings, or you can test the audio input and output devices if you want.
Generally, it is a good idea to check your audio devices before you enter a meeting to avoid running into any audio issues once the meeting starts. Now, the window will play audio that you are supposed to be able to hear. Next, it is time to test your audio input device or your microphone. Here also your default audio input will be selected first. This will be your indicator to check your microphone is able to hear your voice.
As additional confirmation, whatever you say will also be repeated for you to hear. After you are done setting up your audio output and input device you will be presented with the main Zoom interface.
From here you can perform multiple actions with the options that are available here. If you are in a meeting and you are not participating in a conversation, it is a good practice to keep your microphone muted. Now, if you want to unmute yourself then you can do that by clicking on the same mic button once again. Additionally, if you click on the little arrow next to the mic button a new menu will appear. From there, you will be able to instantly switch between different audio input and output devices that are installed on your computer.
You will also be able to directly go to the audio settings menu from here. If you are hosting a meeting, you have to share the meeting link with other participants if they want to join.
This can be easily done with the meeting link. The Link will be copied to the clipboard and now you can share it with the participants or people you want to join your meeting.
They can click on the meeting link and directly join your meeting. With Zoom, you can schedule a future meeting very easily. To do that, first, open up Zoom by searching for it in the Start Menu search and selecting it from the search results.
Use those to choose the date of the meeting and the starting time of the meeting respectively. There are also select if it will be a Recurring meeting by ticking the box before it. In that case, you have to mention the date and time in the calendar invitation.
There is also the option to select your time zone. There are even more options and settings for you to tweak. In the Security section, you can assign a password that every participant must enter in order to access the meeting.
There is also the option to enable a waiting room where the participants will be placed after they joined the meeting. You can also set permissions to enable video for the host and the participants and if which calendar service you want to use.
After you click on save, a smaller window will appear. From here, you can either invite people by copying the link and providing it directly to the participants or through a calendar invitation. To join a Zoom meeting, you will either need a direct join link or you will need the meeting ID and the password. If you have the link to a meeting, click on the link, and your browser window will open. On your browser window, you will receive a pop-up asking you to open the Zoom Meetings application to join meetings.
Alternatively, you can use the Meeting ID and Passcode to join the meeting. Now, a small window will appear. There will be two text boxes. Enter the Meeting ID in the first text box and then in the second Text box, put your username. Here you will have the option to join the meeting with your camera-enabled or disabled.
Select the option as you prefer. After that, the process is similar to joining a meeting. From the Basic tab, you can either share any currently opened window on your computer, you can share a Whiteboard or you can share the screen of your iPhone or iPad. This is how you can share your screen on Zoom. Zoom allows you to install apps as addons to improve your experience on Zoom. All your installed apps will be listed here. There, it will show you all the information that this app can access.
Now, you will receive a pop-up on your browser window asking you to open the Zoom Meetings client. After you launch Zoom you will see that the app has been successfully added to the Zoom Meetings application and.
There you will see some information about the app and options to update or uninstall the application. As mentioned before, if you want, instead of uninstalling, you can use these steps to update any application. Now that you know how to install and manage apps on Zoom, here is a short list of some very useful applications that will definitely improve your experience on Zoom:.
Navigating through menus is fine but knowing useful keyboard shortcuts will drastically increase your productivity on Zoom. Here is a list of some useful shortcuts that you can learn and use.
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